WHAT ARE WE LOOKING FOR?
We are currently seeking an Arizona-based licensed real estate agent to work as our Executive Assistant to a successful and rapidly growing real estate team in an innovative and expanding real estate brokerage located in Phoenix, AZ.
All duties associated with this position are designed to create a phenomenal client experience, efficiency for the team and enable further business growth. Duties include but are not limited to real-time email monitoring and management, phone and text monitoring and management, database management, transaction task management, calendar management, duties related to real estate buyers and listings. Job duties will take place both in and out of the office and will have a client-facing component.
Responsibilities (include but are not limited to):
• Manage team lead’s email inbox
• Manage team and team lead inbound and outbound telephone and text message traffic
• Act as a conduit for communication from all aspects of the operations: vendors, marketing, clients, transaction management, field reps
• Managing tasks within Buyer and Seller checklists to ensure a precise and consistent experience for all clients
• Manage agent and team member calendars, including setting and confirming appointments
• Engage and act as gatekeeper for inbound organic and paid leads
• Act as gatekeeper for inbound sales calls
• Set showing appointments and showing routes for buyers
• Add and remove lockboxes as needed
• Meet vendors at client properties as needed
• Follow up with agents who have shown our listings and provide showing feedback form to team lead
• Manage timelines for implementation of marketing plan
• Purchase gifts and “pop by” materials for clients
• Create systematized processes and procedures
• Manage team CRM and build workflows within the CRM
• Manage workflow between team and transaction management team
• Manage database contacts
• Execute daily task sheet for team lead
• Coordinate buyer inspections
• Run team and team lead errands
• Collaborate on team events and marketing ideas
• Track all client activity via CRM
• Provide daily/weekly checklists and reporting to team lead
• Establish and maintain profound relationship with clients
• Meet photographer/videographer at listings
• Open listings and prepare homes for buyer visits
• Add/remove lockboxes and sign riders from listings
• Craft listing language for listings
Requirements:
• Must be client centric with a positive, uplifting attitude
• Licensed real estate agent in the State of Arizona
• Must be technologically savvy
• Must be proficient in Google Docs and MS Office as well as Google Drive and Gmail
• General knowledge of social media platforms
• Demonstrate high levels of organization
• Task oriented
• Excellent time management and ability to prioritize tasks and duties
• Effective multitasking
• Excellent verbal and written communication skills
• Excellent attention to detail
• Must be able to problem solve on the fly
• Must be able to smile through adversity
*Applicants will be required to currently have an active Arizona Real Estate License (or obtain one prior to hire at their expense).
How to Apply:
All qualified candidates, please submit a copy of your resume to kimberly.lowe@theagencyre.com. We look forward to speaking with you!
